Posted: April 27, 2024 | Open until filled

IOG is seeking a dynamic and motivated individual to fulfill the role of Office Administrator/Bookkeeper at our Head Office in Campbell River. Reporting to the Office Manager, this role is multi-faceted and diverse, but will primarily focus on payroll administration and accounts payable processing in addition to general office reception and providing logistics support for our field crews in day-to-day operations.

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Responsibilities

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• Assist with administering payroll via bi-weekly timecard submissions and reporting,

• Accurately post detailed vendor and subcontractor invoices for payment, including credit card expenses

• Prepare and deliver weekly bank deposits,

• Support managers and field crews with project logistics, including sourcing and securing accommodations, travel, and supplies ordering and prep,

• Assist with preparation and monitoring of Receivables,

• Assist with fleet maintenance, including scheduling and coordinating service appointments updating insurance, and record keeping,

• General office administration and upkeep, including answering and fielding calls, responding to general inquiries, office supplies ordering, scheduling meetings and taking minutes,

• Some evening/weekend communications required at times to support crew logistics,

• Assist with new worker paperwork and orientations,

• Track worker certifications and coordinate training where necessary.

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The Ideal Candidate:

• Proficiency with MS Word and Excel

• Excellent attention to detail

• Is flexible and adaptable to last-minute changes

• Is an organized and motivated self-starter with good time management skills

• Previous experience in a similar role is an asset

• Experience with Sage 50 is an asset

• Possesses a Class 5 driver’s license.